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TERMS OF USE
Welcome to Small Business Suite. ("SB Suite" or the "Site" or "We")
- the leading small business back-office services provider on the
Web. SB Suite is Not a Certified Public Accounting Firm, or a Law
Firm, and it is not engaged in the practice of public accounting,
or law, as defined by Federal and applicable State laws. No information
obtained from SB Suite should the considered as financial, tax,
or legal advice. SB Suite provides you with complete bookkeeping,
accounting, payroll, tax preparation, HR management, and a suite
of other back-office services to help you start, manage and grow
your business. We have established the following Terms of Use ("Terms")
to inform you of our service processes, and of both our and your
rights. By using our services, you accept to be bound by the terms
set forth herein. We reserve the right at any time to modify these
Terms, without notice to you. Please review these Terms periodically
for any updates or changes.
Bookkeeping Services
SB Suite will perform bookkeeping and accounting for your business
and process all relevant financial documents and data, including
bank deposits, cancelled checks, credit card transactions, and
cash receipts (“transactions”) provided to us on a catch-up and/or
monthly basis. We provide non-audited compilations of information
provided by you as the business owner. All of the transactions
will be accounted for in our accounting system, generally on a
cash-basis (unless otherwise instructed by you, or unless you are
using our Full-charge services), where bank reconciliation, general
ledger, trial balance, cash ledger, expense ledgers, and revenue
ledgers will be provided to you on a catch-up and monthly basis.
Simply send us all the information that is requested by us, and
we do the rest. It is your responsibility to provide us with the
proper documents on a timely basis. While every effort will be
made to send you reminders of filing deadlines, if any, it is ultimately
your responsibility, as the business owner, to send us all the
required information on time, in order for us to properly complete
and file any reports/returns on a timely basis. As part of our process, we will be
emailing all completed or draft financial statements, such as Profit & Loss, Balance sheet, etc. for your review.
We will make necessary changes that you request, and correct any errors that we may have made. If you do not notify us of
any changes or errors within a reasonable time, we will assume that you agree to the financial statements completed by us, and
no refunds of any fees will be given for work already performed, unless it is proven that even after attempts to correct
any errors, or make any requested changes, the financials are not compliant with generally accepted accounting principles.
Please note that change requests that are based on "preferences" of other accounting professionals, may be charged additional fees.
Payroll Services
If you sign-up for our payroll services, SB Suite will provide
complete payroll processing services. Our all-inclusive payroll
service includes the following: payroll information processing,
payroll checks, or direct deposits, quarterly payroll tax processing
and deposits, pay-period specific reports, and year-end tax documentation
(W-2s for then-active employees). Our payroll services may be rendered to you by SB Suite
or a third party payroll provider with whom we may contract to
provide these services to you. It is your responsibility, as the
business owner, to provide us with your time sheet, if applicable,
on a timely basis, in order for us to prepare your payroll timely.
Depending on the delivery option you choose, you are required to
provide us your employees' information 2-3 business days prior
to your paydate. SB Suite prepares your payroll checks (drawn on
your own bank account) and delivers them to you (FedEx - shipping
at FedEx cost), OR directly deposits the net pay amounts into each
employee's bank account (bank fee per direct deposit may apply).
Please ensure that you email or fax us with your employees' pay
information at least 2 business days prior to payday (for checks)
and 3 business days prior to payday for Direct Deposits. Our cut off time is 3PM each day for payroll processing. For direct
deposits, SB Suite's payroll provider will ACH debit the net
payroll amount from your designated bank account, two days PRIOR
to your scheduled payday. Your employees' will receive direct deposits
on the scheduled payday. Please ensure that your bank account is
properly funded for this purpose. Should the attempted ACH direct
deposit debit bounce back due to insufficient funds, your employees'
scheduled direct deposits will be stopped, until we can verify
the sufficiency of funds. Upon the first of such occurrence, we
will require that your bank accounts have sufficient funds for
the total direct deposit amount for the next payperiod, at least
three to five full business days prior to your scheduled payday. SB Suite's Payroll
Service impounds all employee payroll tax deductions, as well as the
employer's tax requirements, by issuing a check for the amount
of taxes to be impounded onto our payroll account, and deposit
them on your behalf when due.
Tax Preparation Services
Sales/Use/Excise Taxes: If you desire for us to prepare
your sales/Use/Excise tax returns we will complete the returns
for you, including pre-payment forms, if any, depending on your
State requirements. The copy of the completed return will be provided
to you electronically via email (or on our website), at the end
of each month/quarter, for you to sign, and mail with payment.
It is your responsibility, as the business owner, to provide us
with accurate sales/use information on which we will base the completion
of your returns.
Income Tax: SB Suite will provide for you any and all year
end financial reports needed to file year-end state and federal
income tax returns. Should you choose to have us prepare your taxes,
we will do so using the financial reports that we prepare as part
of our bookkeeping services, along with any additional information
you provide. In addition to the financial reports we may prepare
for you as part of our bookkeeping/accounting services, we may
require additional information at tax time relating to your business
and personal information. Your tax return(s) may be prepared and
signed by SB Suite, or one of our network third party tax preparers
who include CPAs and IRS Enrolled Agents.
Incorporation/LLC Formation Services
SB Suite is only preparing and filing your Corporate/LLC formation
papers. If you decide to use our corporation/LLC formation services,
we will file your request based on a short questionnaire we will
require you to complete. SB Suite is NOT a law firm, and at no
time is SB Suite acting as your attorney. Our service is not a
substitute for the advice of an attorney.
Service Fees and Payments
SB Suite will charge all fees, monthly and otherwise, to the Credit Card or Bank Account you specify in your Sign up form.
All recurring fees for monthly services will be charged automatically until your services are cancelled IN WRITING.
SB Suite will not refund any fees already charged automatically, but will perform any and all services as contracted, up
to the month our fees were charged. The One time Set-Up fee, if any, is charged at the time the completed Sign-Up fee form is
submitted to SB Suite, and it is non-refundable. Other arrangements for fees may be made by agreement in writing, on a
case by case basis. Should SB Suite be unable to collect fees for its services, SB Suite shall be entitled to any and all
costs incurred to collect such fees, including, but not limited to, penalties, interest (at the them prevailing rate), and legal fees.
Additional fees apply for the following: 1. Year-End "13th month" - Any additional work performed by SB Suite, above and beyond its
normal monthly services, which include any changes to already completed financials. Additional fees will also apply to any change requests that are
made after client has had "reasonable" time to review financials that are initially sent by SB Suite; 2. Adjustments to monthly fees already charged - In cases where a client submits documents at year-end or for serveral months at a time, and SB Suite
determines that the transaction count is higher than than used for the initial monthly fee quote, SB Suite shall be entitled to back charge for the additional
transactions for every month at issue. 3. W-2 and other tax documentation - While our payroll services include W-2s at year-end for your active employees,
Additional fees will apply for employees who are inactive or were terminated during the year. If you signed up for one of our franchise/group special packages,
your W-2s will be processed at no additional charge, up to the alloted
employee count in that package. Any W-2s beyond the alloted employee count will be charged at $10.00 per form; 3. Copies of financials, tax returns and reports -
Requested copies of any financials or tax returns or reports that were already provided to Client as part of our normal services, will
will be charged at: $20.00 per copy.
TRADEMARKS AND COPYRIGHTS
SB Suite, sbsuite.com, and other graphics, logos, and service names
used on this web site are the trademarks of Small Business Suite,
Inc. All other brands and names (including third-party product
names) are the property of their respective owners. All Content
in the Site is protected by copyrights, trademarks, or other intellectual
property rights. Accordingly, No material from this website may
be copied, reproduced, republished, uploaded, posted, transmitted,
commercialized or distributed in any way, except that you may download
one copy of the materials on any single computer for your personal,
or small business use only, provided you keep intact all copyright
and other proprietary notices. Modification of the materials or
use of the materials for any other purpose is a violation of our
Intellectual Property rights and our content providers' Intellectual
Property rights. Except for those third party materials as designated,
all rights, title and interest in and to the materials on this
site (including but not limited to all copyrights, trademarks,
service marks, trade names and all derivative works) are owned
or controlled by and shall remain at all time vested in SB Suite
and its content providers.
SITE CONTENT
We do not make any warranty that the content on this site, including
all financial statements as part of your account, satisfies general
or specific government regulations that may be applicable. We provide
unaudited bookkeeping, tax and payroll services, and as such, all
work prepared by SB Suite are non-audited compilations of information
provided by you as the user. The content was developed for use
in the United States, and neither our content providers nor we
make any representation concerning the content when used in any
other country.
We do not give financial or legal advice, nor do we provide financial
auditing services. Your reliance upon information and content obtained
by you at or through this site is solely at your own risk. Neither
we nor our content providers assume any liability or responsibility
for damage or injury to you, other persons or property arising
from any use of any product, information, idea or instruction contained
in the content or services provided to you.
LIABILITY DISCLAIMERS
YOU USE THIS SITE AND OUR SERVICES AND THE MATERIAL AND INFORMATION
ON THE SITE AND OUR SERVICES AT YOUR OWN RISK. SB SUITE SHALL NOT
BE LIABLE FOR ANY DAMAGES ALLEGEDLY SUSTAINED ARISING OUT OF USE
OF THE SITE OR OUR SERVICES, AND INCLUDING ANY CONSEQUENTIAL, SPECIAL,
OR SIMILAR DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES.
YOUR ACCOUNT
If you choose to become a member of SB Suite, you agree to: (a)
provide true, accurate, current and complete information about
yourself and (b) maintain and promptly update the Account Information
to keep it true, accurate, current and complete. If you provide
any information that is false, inaccurate, not current or incomplete,
we may suspend or terminate your account and refuse any and all
current and future use of the Site and our services without notice
to you. Upon registration, if applicable, you may choose an account
and password designation. You are responsible for maintaining the
confidentiality of the password and account and are fully responsible
for all activities that occur under your password or account. We
reserve the right to suspend or deny, in our sole discretion, your
access to all or any portion of the Site with or without notice.
You acknowledge and agree that we may immediately deactivate or
delete your account and all related information and files in your
account, at any time, and bar any further access to such files
or the Site.
SECURITY
We value your privacy, and we do everything within our reach to
keep your information private and secure. We take technical, contractual
and administrative steps to protect against the loss, misuse, alteration
of information, and to prevent unauthorized access to or disclosure
of member and site information. However, SB Suite is not responsible
for security breaches by Third Parties, which we could not have
prevented by reasonable security measures. Such breaches include:
hacking, viruses, data tracking and data capture undertaken without
SB Suite's permission, and other security breaches. At no time,
shall users' individual personal or business information be disclosed
to any third party, for any commercial reasons unless prior authorization
is obtained from you. We may, however use the information you provide
us to offer and suggest services and products that may be provided
by third parties, that may be of benefit to you.
THIRD PARTY SITES
To provide you with a more personalized experience, we may have
links throughout the Site which may be links or banners of advertisers
and/or partners. These links will take you outside the Site. The
linked sites are not under our control and we are not responsible
for the contents of any linked site or any link contained in a
linked site, or any changes or updates to such sites. We are not
responsible for webcasting or any other form of transmission received
from any linked site. We are also not responsible for the availability
of such sites or third party resources, nor do we endorse any particular
content, or advertising, product, or other materials available
on such third party sites. Please refer to the privacy and security
policies of these individual sites.
GENERAL TERMS
The Site is being operated from within the United States of America,
and we only offer our services and products to small businesses
located within the United States. We make no representation that
the Content in the Site is appropriate or available for use in
other locations, and access to them from territories where their
content or service is illegal is prohibited. Those who choose to
access the Site from other locations do so on their own risk and
are responsible for compliance with applicable laws. Any claim
relating to the Site, the services provided by SB Suite shall be
governed by the laws of the state of California, and any disputes
arising out of our services shall be submitted for binding arbitration
in the county of Los Angeles, CA. If any provision of this Agreement
is held to be illegal or unenforceable, then such section shall
be eliminated or limited to the minimum extent necessary and the
remainder (including any revised portion of the agreement) shall
remain and have full force and effect.
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